Note that this is
just a workaround and is not part of the standard UNITS procedure.
Users are advised to really understand the
results and be able to make the necessary adjustments if required.
Should you want to give further parts price discount to an
invoice which has been closed, the right procedure is to make sure that everyone (Service
Advisor, Parts Dept & Customer) is happy with the pricing and charges prior
to invoicing. However, if for some reason, there are parts being returned or
changed, they should process a Credit Note against the returned part and
re-invoice the correct one.
If you just want to offer a further price
discount instead of a part change or return, the right procedure is to return the part (via Credit
Note) and re-invoice with the correct price.
The reason for this is so that the transaction history of
this part would reflect the actual prices this was being sold for. Furthermore,
the right profitability would be calculated for the respective invoice and part
item.
Should you choose not to go through the full Credit Note
against the part approach, you can choose to raise a credit note against a
‘part item’ specially created to capture the discounts. This part is not a
physical part but instead is a code created to capture the discount amounts. It
will not affect any part quantity.
Before you start, you must decide the following:
- Which GL Account to charge the discount amount
- Part Number of the Discount Part Item
In the following example, I will charge the discount to
“Parts Cost Of Sales GL”.
I will name the Part Item as “Discount”.
First create a Sundry
Code which points to the Parts Cost of Sales GL.
Create the “Discount”
Part Item in Stock Item Maintenance and set it as Non-Qty. Point it to the
Sundry Code created above.
SAVE this part item.
The next time you want to offer price discount to a closed
invoice, use the Parts Credit Note Program and specify this part number.
You will be able to trace all the discounts given in the
Transaction Tab.
Each posting will Debit the Sundry Code GL and Credit the
Debtor Control Account.
